As originally published in the Techopedia, April 24, 2020
 

Implementing a Successful Remote Work Strategy

By Ariella Brown
 
The number of employees working at least part time from home has been rising over the past few years According to Global Workplace Analytics: “69% of employers offer remote work on an ad hoc basis to at least some employees, 42% offer it part time, 27% offer it full time.”

Once the coronavirus pandemic struck, those numbers swelled as companies around the globe scrambled to comply with government mandates that disallowed businesses to bring in anyone to a workplace that was not deemed essential.

“The world’s biggest work from home experiment” is how Heinan Landa, CEO and Founder of Optimal Networks, describes the current situation.

 

A New Normal

For example, James Stickland, CEO of UK-based Veridium, reports that his company had to adapt from 10K working from home to 200K.

Likewise, Roy Dekel, CEO of SetSchedule, located in California, reports that all his teams are now working remotely. He admits that they had some trepidation about making the switch, though they are pleased at how it has worked out:

Managers have been pleasantly surprised, by the overall results, and while we still have some hiccups with continuing education and overall quality assurance which we are actively working through, we have found that the structure created for a remote role like, reporting, and daily team meetings, have actually improved consistency, accountability, and productivity. While we are still young in this type of operation, we are hoping that the business model will continue to be fruitful in the future after the pandemic has concluded.

Stickland echoed that sentiment. He believes that this accelerated remote work will set a precedent: “If we return to normal, whatever normal is these days,” he observed in March, “say in three months,” not all remote workers will return to the office.

Mark Gilroy, CEO of Fornetix agrees. “The next phase” of remote work will come “at a much more accelerated rate,” he declared.

 

Benefits of Remote Work

That’s because the businesses will recognize the benefits of working from home that are not just perks for individuals who want to cut out the commute but introduce cost efficiency for businesses and a better environment for the planet, he said.

That’s the essence of the argument made in the Harvard Business School’s report, How Companies Benefit When Employees Work Remotely.

Dekel reported that his company employees are happy to skip the commute and traffic jams. The company also gets to cut out expenses, such as “operations and ancillary office essentials like rent, parking, printing, break room snacks.”

Perhaps, the greatest benefit for the companies that extend their hiring to remote workers is being able to capitalize on a larger talent pool.

“Without the limitation of an office, you have more candidates to consider,” Dekel observed.

That can result in better results for the company. Remote work itself also has been delivering greater productivity, according to the statistics that NordVPNvteams recently sent out via email.

It found, “based on the VPN service load, the working day is now up to three hours longer.” Likely that’s because employees are using the time they would have spent commuting for work, according to Daniel Markuson, a digital privacy expert at NordVPN Teams.

 

Too Much Productivity?

While the gain of up to 15 more hours a week per employee at the same pay scale, doubtless, has an appeal for employers, they should be wary of burnout. That’s why Gilroy makes a point of telling his remote workers to “please make sure you disconnect from the office at a proper time.”

He explained: “I see people sending me emails at 11:45 p.m. and working 12-14 hours (per) day.” While he appreciates the drive and passion behind it, he warns that it is important to be mindful of what he calls: “office hygiene.”

“It’s like exercising too much,” Gilroys said. “At some point you will get an injury.”

In the case of putting in extra hours, that means burnout. While he understands that some weekend work may be necessary at times, he warns that it should be limited to just a couple of hours.

As someone who works from home, I know I’ve been guilty of this myself, and I do try to take the weekend off just like people with office jobs tend to do. The real challenge for me is not initiating those late night emails but refraining from responding to them.

 

Addressing the Challenges of Remote Work

Despite the benefits, transitioning away from the office-centered model to one in which remote work can flourish does bring its own set of challenges. One of the primary concerns is that of cybersecurity, as we saw in Cybersecurity Concerns Rise for Remote Work.

But there are other challenges, as well.

“Working from home and managing virtual teams in general is a skill,” Landa said. “It doesn’t lend itself to the controlling style in which the manager shows that he has he is watching people to be sure they’re doing their work. Such an approach is bound to erode morale, creativity, and productivity.”

Instead, Landa recommends a shift to “an outcome driven approach.” Instead of micromanaging individual tasks, the focus is on the goals and KPIs. Some of that is related to culture, which managers consider a major challenge for remote work.

Dekel identified “maintaining company culture and morale” as his company’s “biggest challenge for setting up and managing remote employees.” He explained that as much of the business centers on sales activities, the company has cultivated “a culture that often thrives and feeds off of group energy.”

That becomes challenging under the circumstances: “Working remotely you can often feel alone, so it is always important to maintain as much connection and support as possible,” Dekel said.

Landa also pointed out the importance of “maintaining a company culture in a way that mirrors what you had in your office.” That, he said, can be a “whole conversation” in its own right.

At his own office, Landa said they “have a really fun, positive culture” and how to think about “how do you take that digital?” They’ve come up with a few things like introducing a virtual happy hour in which everyone shares a drink together at the same time and live webcasts “with music and hijinks.”

 
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